Overview

Workplace email writing often causes hesitation—you need to be professional and appropriate while expressing yourself clearly. Cowork can quickly generate professional email drafts based on the key points you provide, and even adjust the tone based on the recipient.

Use Cases

Work progress reports
Project communication emails
Leave/time-off requests
Customer follow-up emails
Progress reminder emails
Thank you/apology emails
Business emails in English

Steps

Step 1: Describe Your Email Needs

Tell Claude what email you need to write:

Help me write an email to the project manager about:
- Completed the user login module this week
- Encountered a technical issue that needs backend support
- Expected to complete the payment feature next week
- Tone: Professional but not overly formal

Step 2: Get the Email Draft

Claude will generate a complete email:

Subject: [Weekly Progress] User Module Complete & Next Week's Plan

Hi Manager Zhang,

Here's this week's progress update:

Completed:
- User login module development and testing
- API documentation update

In Progress:
- Payment feature development (expected completion next week)

Need Assistance:
The login module encountered session sync issues under high concurrency.
Need the backend team to help adjust Redis configuration.
Could we find time tomorrow to look at this together?

Feel free to reach out if you have any questions.

Best regards,
Li Ming

Step 3: Adjust and Optimize

If modifications are needed:

- Make the tone more formal
- Don't include too many technical details
- Add an expected completion timeline

Step 4: Save or Copy

Please save to ~/Desktop/email_draft.txt

Or copy directly to clipboard for use.

Tip: You can have Claude remember your email style preferences, and it will automatically apply them next time.

Common Email Templates

Leave Request

Help me write a leave request email to my supervisor:
- Leave period: Next Monday to Wednesday
- Reason: Personal family matters to handle
- Work handover: Already coordinated with colleague Li Hua

Project Delay Explanation

Help me write an email explaining a project delay to the client:
- Reason: Issues with third-party API integration
- Delay duration: 1 week
- Remedial measures: Adding team members to accelerate progress
- Tone: Sincere, professional

English Business Email

Help me write an English email to an overseas partner:
- Thank them for the discussion in the last meeting
- Confirm several key points of the cooperation plan
- Ask about the next meeting time
- Tone: Formal, friendly

Polite Progress Reminder

Help me write an email reminding a colleague to submit their report:
- Report was originally due Friday
- It's now Tuesday
- Be tactful, don't make them feel blamed

Advanced Features

Context-Based Reply

Here's an email I received (paste email content), help me write a reply:
- Agree with their proposal
- But have two suggestions to raise
- ...

Batch Generation

I need to send project progress update emails to these 5 clients,
please generate personalized emails based on each project's specific situation:
- Client A: Project 80% complete
- Client B: Technical issue encountered, delayed one week
- ...

Multi-Language Versions

Translate this Chinese email into both English and Japanese versions

Check Before Sending: Please carefully review Claude-generated emails before sending, ensuring information accuracy and appropriate tone, especially regarding numbers, dates, names, and other key information.

Common Questions

Q: Can it mimic my writing style?

A: Yes! You can provide a few emails you've written before as reference, and Claude will learn your style.

Q: What languages are supported?

A: Supports email writing in Chinese, English, Japanese, Korean, and many other languages.

Q: Can it send emails directly?

A: Currently Cowork cannot send emails directly, but you can copy the content to your email client or save it as a file.

Real Case

"My English isn't great. I used to go back and forth with translation software when writing English emails. Now I just tell Cowork the key points, and I get an authentic English email in seconds. Such a time-saver." — From a foreign trade professional