Overview

Always scrambling before meetings? Cowork can help you organize professional meeting agendas and preparation materials from scattered ideas, notes, and emails.

Steps

Step 1: Gather Meeting Materials

First, organize meeting-related materials into a folder or prepare the relevant file paths:

Previous meeting minutes
Related email correspondence
Your idea notes
Project progress documents

Step 2: Describe Your Meeting Requirements

I need to prepare for next Monday's product review meeting. Attendees include product managers, designers, and development leads.

Please help me generate a meeting agenda based on these materials:
- ~/Documents/project-progress.md
- ~/Documents/last-week-meeting-notes.txt
- ~/Documents/topics-to-discuss.md

Meeting duration: 1 hour
Key topics: New feature launch plan, known bug fix progress

Step 3: Review the Generated Agenda

Claude will analyze all input materials and generate a structured meeting agenda including:

Meeting Information: Time, location, attendees
Agenda Schedule: Time allocation for each topic
Discussion Points: Core questions for each topic
Preparation Materials: List of materials to prepare in advance

Step 4: Adjust and Export

If adjustments are needed, continue the conversation with Claude:

Increase the time for "New Feature Demo" to 20 minutes and reduce the time for "Issue Discussion"

Once satisfied, have Claude export as a document:

Please export the agenda as a Word document and save it to the desktop

Tip: You can also have Claude prepare personalized pre-meeting reminders for each attendee, highlighting topics relevant to them!

Output Example

# Product Review Meeting Agenda

**Date**: Monday, January 15, 2025
**Time**: 14:00 - 15:00
**Location**: Conference Room A, 3rd Floor
**Attendees**: Zhang Ming (Product), Li Na (Design), Wang Qiang (Development)

## Agenda

| Time | Topic | Owner |
|------|------|--------|
| 14:00-14:10 | Last Week Review | Zhang Ming |
| 14:10-14:30 | New Feature Demo & Feedback | Li Na |
| 14:30-14:45 | Bug Fix Progress Update | Wang Qiang |
| 14:45-15:00 | Next Week Planning Discussion | All |

## Pre-Meeting Preparation

- [ ] Final version of new feature designs
- [ ] Bug list with fix status
- [ ] Draft release plan for next week

Common Questions

Q: Can it generate meeting minutes templates?

A: Yes! After the meeting ends, you can have Cowork generate a minutes template based on the agenda - just fill in the discussion results.

Q: Does it support multiple languages?

A: Yes! You can communicate with Claude in Chinese or English, and it will generate documents in your preferred language.